Ethos and Policy
Our Ethos is to produce the best available training and in so doing offer the best opportunities to young people who want to work in the horseracing industry and who want to develop their skills and talents. We are therefore committed to continuous improvement, not only of the trainees, but of the training itself.
Our policies are agreed by the Trustees and developed for their consideration and agreement by the Management Team.
It is a fundamental principle of the main training area of Work Based Learning for 16-18 year olds that it is delivered free of charge to the individual. Therefore there is no charge for the training, the accommodation or the food. In so doing, it is intended that this training is available to any individual regardless of their means or background, provided they meet the criteria of Government Work Based Learning.
Duty of Care
We take very seriously our responsibilities in looking after the trainees at the School. It is therefore very important that we have in place a comprehensive arrangement to fulfil this obligation. Trainees have a weekly 1:1 interview with their Instructor and they have access to both male and female members of staff with whom they can discuss issues of concern. The Chaplain to Horseracing visits every week and is available as a neutral and confidential source of counselling where needed. We believe that it is very important for trainees to have effective contact with their parents whilst at the School and at this challenging time in their lives, and therefore each bedroom in the hostel has a private telephone line which allows parents to ring in. Similarly we have effective policies on bullying to ensure that any allegation is properly and effectively dealt with.
Health and Safety
Because of the inherent risks of working with racehorses, considerable emphasis is placed on health and safety. We have comprehensive procedures in place to ensure that we eliminate where possible, any potential health and safety risk. To provide this, health and safety is integrated into all our activities and we employ a dedicated Health and Safety Consultant.
We are committed to reducing our impact on the environment. As part of our policy, all staff and trainees are encouraged to be involved and to contribute to this policy.
We believe that it is very important the School has strong links with both the local and the racing community. This is done through a wide range of activities. It includes members of staff contributing to various industry and other committees connected with our training. It involves hosting visits from groups who wish to visit the School and the Newmarket and Mildenhall School Partnership. It also involves members of staff contributing to the local community.
Advice and Guidance
We put particular emphasis on the need for young people to have appropriate information, advice and guidance so that they can make informed choices of the options available to them whilst they are training. We therefore have comprehensive procedures in place ranging from the first tentative enquiry from a potential trainee to ongoing advice throughout the training process.
We think it is really important that young people are trained within what we term as a ‘quality environment’. By this we mean that the buildings, the grounds and the training facilities are all equipped and maintained to the highest standard. Particular attention is paid to the menu to ensure we provide the best possible food within the budget available. Rooms are very well appointed with good quality furniture and pictures. We hope that in so doing, we demonstrate the importance of high standards and the value that we place on each and every one of them as human beings.
Equality and Diversity Policy
What Equality and Diversity means is that everyone, staff, clients and trainees, should be treated fairly and with respect so they can develop to fulfill their full potential. At The British Racing School we value diversity and we celebrate difference.
Whilst Government guidance on Work Based Learning will apply some restrictions, it is The British Racing School’s aim that we will strive to deliver equality of opportunity for all trainees and staff, irrespective of their age, race, gender, religion or belief, sexual orientation, physical or learning abilities Similarly, there should be no discrimination on any other grounds including disability or age except where it is necessary to ensure that the job is done effectively and safely.
Furthermore it is the School’s aim to encourage an inclusive environment for both trainees and staff and to use teaching methods which promote equality of opportunity. The principle of Equality and Diversity will apply to recruitment, selection, training, promotion, dismissal, development and terms and conditions of service.
We will not unlawfully discriminate within the meaning and scope of the provisions of The Equality Act 2010 or prior to 2010 the Race Relations Act 1976, Sex Discrimination Act 1975, Disability Discrimination Act 1995, the Employment Equality (Religion or Belief) Regulations 2003, the employment Equality (Sexual Orientation) Regulations 2003 or the Employment Equality (Age) Regulations 2006. We also aim to observe the codes of practice published by the Equality and Human Rights Commission (EHCR).
All employees and trainees have a responsibility to apply these principles in practice. Any trainees or member of staff who feels that they have been treated unfairly in relation to this policy should use the School’s Grievance Procedures.
Statement of Service
About our IAG service
The service we provide is intended to help you make the right decisions with regard to your current or future employment and to choose the most appropriate courses and qualifications we offer.
What we offer
– Confidential, important and objective information and advice, covering learning opportunities and the skills and qualifications needed for employment in the racing industry.
– Written information on all courses and opportunities.
– Support during your studies to assist your learning, personal development and career.
– Advice and services to enable you to study effectively if you have a disability or additional requirement.
– Telephone helpline providing initial information and advice.
– A signposting and referral service to other providers and sources of information (if we are unable to offer the training, information or advice you require).
What you can expect from us
– We will be professional and knowledgeable.
– We are happy to answer your enquiry by telephone or email.
– We will normally invite you for interview prior to attending a course.
– We will tailor our services to your needs.
– If we are unable to respond to your request immediately, a response to written correspondence will normally be sent within 5 working days.
– Where a response is required to a telephone call, we will reply within 2 working days.
– We will acknowledge or reply to your emails within 3 days.
What do we expect from you?
– As much relevant information as you can give us so that we can answer your enquiry fully.
– Prompt contact if you have any questions or concerns about your studies.
– To attend all interviews, which have been arranged with IAG staff, on time.
– Let us know if you need to cancel or re-arrange.
– To be honest and open with us, and work towards meeting your agreed aims.
– To treat all members of staff with respect.
In order to provide the best possible service we keep a record of your details, your academic record and your contacts with us.
This record can only be accessed by authorised staff or representatives who need to see this information as part of their work.
Our School welcomes enquiries from all young people and adults regardless of age, ethnic origin, sexual orientation, religious beliefs, disability (though some levels of disability will prevent a place being offered on some riding courses), gender, marital status, background or religion. Weight limits are, however, imposed for some courses.
Our School is committed to the aim of offering equality opportunity to all.
If you have a disability, or have problems that affect the way you use our service, we will be happy to discuss the best way to help you.
Feedback, Comments and Complaints.
To help us to continuously improve our service and address points raised by the recipients of our training, we actively invite suggestions, comments, compliments or complaints (this may be anonymous if preferred).
All courses close with a written feedback sheet. Alternatively, points can be raised at any time with a member of staff.
We hope that you are happy with the service you receive but if you are not then we will investigate and deal with any difficulties you experience.
There is a clear complaints policy which specifies how complaints are handled and where unresolved complaints may be directed.
If you have a complaint then we will treat it in confidence and will do our best to resolve it fairly and quickly in accordance with our complaints procedures.
Our School complies with the requirements of the Data Protection Act 1998.
How to contact us
You may contact us by telephone or email. To telephone dial 01638 665103 or email email@example.com
Alternatively you can write to:
The British Racing School
Suffolk CB8 7NU
Copies of our IAG Statement of Service are also available from the office.
We at The British Racing School are mad about the Environment! BRS Environmental Policy
As custodians for future generations, we are committed to maintaining a healthy and sustainable working environment wherever we operate.
We set ourselves challenging standards for our employees and students, serving our customers & partners and those in the community
Everybody who works for The British Racing School shares this responsibility.
We seek to minimise adverse effects to people, animals and the environment through our business activities.
We evaluate our activities, learning and benefiting from our experiences and the experiences of others.
We set targets and report against objectives in order to demonstrate continual improvement in all that we do.
The BRS is committed to creating and sustaining a safe, positive and inclusive environment for all trainees, parents/carers and staff. We believe that everyone has the right to feel emotionally and physically safe whilst attending the school or workplace while on the BRS programme. As such, the BRS adopts a zero tolerance attitude to bullying of any sort.
The policy aims to ensure that individual cases of bullying will be dealt with consistently and in a constructive manner when they occur. The BRS aims are to:
1. Support and counsel the victim
2. Correct the behaviour of those responsible
3. Ensure that trustees and staff know and understand the policy on bullying and follow it when an incidence of bullying is suspected or reported
4. Challenge attitudes about bullying behaviour
5. Build and sustain an anti-bullying ethos at the BRS
Bullying is when one or more persons physically, emotionally or psychologically hurt or cause harm to an individual(s) who is/are in a weaker position than him/her/them and are less able to defend themselves. It can be a one off incident, but is more commonly repeated over a period of time and consists of a series of different incidents. Anyone can be or become the target of bullying.
BULLYING IS THE ABUSE OF POWER BY ONE PERSON OVER ANOTHER.
Different Types of Bullying:
• Physical – hitting, kicking, spitting, tripping, theft of belongings etc.
• Verbal – Name calling, insulting a person’s family, threats of physical violence, Spreading rumours or constantly putting someone down.
• Emotional/Psychological – Excluding someone from a group, tormenting, ridicule, humiliating (especially in front of others) or ignoring.
• Sexual – Unwanted physical contact, abusive comments, sexually insulting gestures, etc.
• Racist – Insulting language or gestures based on a person’s actual or perceived ethnic origin or faith, name calling, graffiti or racially motivated violence.
• Homophobic – Insulting language or gestures based on a person’s actual or perceived sexuality, name calling, graffiti or homophobic violence.
• Cyber/Electronic – By text message, by e-mail, on the internet (including social media, chat rooms, bulletin boards, instant messaging services or hate web-sites).
All of the behaviours listed above can cause a considerable amount of stress to young people or vulnerable adults, it can affect their health and development and in extreme cases cause significant harm ( e.g. self-harm) or at worst death through suicide.
• Physical – Bruises, scratches, cuts, damaged clothing/belongings.
• Health – Loss of appetite, stomach aches, headaches, soiling clothes or bed.
• Behavioural changes – Reduced concentration, drop in performance in training or work, becoming withdrawn, clingy, depressed, mood swings, reluctance to got to certain places or be around certain people.
• Emotional – High levels of anxiety, refusal to speak about problems and unusual displays of temper.
• Shortages – Money or possessions.
• Trustees and SMT – Supporting the implementation of the BRS Anti Bullying Policy and helping to raise awareness of it.
• DSLs/SMT – Recording information on incidents of bullying in accordance with policy.
Dealing with incidents of bullying in accordance with BRS policy.
Contacting/working with parents /carers of both victims and bullies.
Contacting/working with external agencies where appropriate.
• All BRS staff – To ensure adherence to BRS rules and procedures, to offer help and support to victims of bullying, to report to SMT/DSL and to record any reported incidents. To show vigilance when carrying out their daily duties.
• Student Counsellor – To offer support to victims when asked for and to help staff explain to perpetrators the affect their actions have on others.
• Racing Welfare Chaplain – As above.
• Parents/Carers of victims – Support their children and the BRS in its efforts to deal with the problem.
• Parents/Carers of bullies – To support the BRS in its efforts to correct such behaviour.
• External Agencies – To respond to BRS, trainees or parents/carers when called upon in accordance with BRS policy.
Action if bullying is suspected
• When bullying is suspected or reported it should be taken seriously.
• All trainees should be encouraged to share their concerns.
• Victims should be encouraged to speak to a trusted member of staff at the BRS or if in the workplace their Workplace Instructor.
• The victim and the bully/bullies should be spoken to separately. Accurate records of all meetings must be kept. TIME, DATE, POSITION and SIGNATURE on the BRS Bullying Concern Form. Appendix 1
• Action should be taken to ensure the safety of the victim.
• Staff should reassure them but must not offer confidentiality as information may need to be shared with other agencies.
• BRS will, where possible and appropriate, work with the parents/carers of any trainee who is being bullied, to support and encourage that trainee to find a solution to the bullying.
• BRS will involve external agencies where appropriate, in supporting trainees who are being bullied or are bullying.
• Excluding trainees from the BRS is a last resort however if serious victimisation, abuse, intimidation or physical bullying is reported/suspected, investigated and found to be true, those involved will be asked to leave the BRS and its programme.
BRS Strategies to reduce bullying
• Raise awareness amongst trainees and staff of BRS position against bullying through inductions (both trainee and staff), in the evening programme for trainees, training for staff, displays and notices around BRS.
• Establish a culture of acceptance, tolerance and respect using staff meetings, newsletter, web-site, student handbook, inductions and Equality and Diversity training for both staff and trainees.
• Set a tone of respect in all areas of the BRS by managing student and staff behaviour through a clearly defined set of rules which set a climate of respect and responsibility.
• Minimise the occurrence of situations where bullying may occur by providing adequate supervision and by use of CCTV in public areas.
• All staff encouraged to be vigilant and take reports of bullying seriously.
• Encourage staff to use positive terms i.e. “what to do” rather than “what not to do”.
• Encourage staff to be good role models, show trainees respect and encourage them to be successful.
Information for trainees
If you think you are being bullied
• Remember it is not your fault. Nobody deserves to be bullied.
• Try to stay in a friendly group.
• Try to remain confident even if you don’t feel it.
• Remember walking away is not cowardly.
• Keep a diary/record of what happened, when and with whom.
• Tell a trusted adult, your parents/carers, your instructor, a hostel warden, a friend or any member of BRS staff.
PREVENTION IS BETTER THAN CURE
To cover training requirements of the Thoroughbred Racehorse Breeding Industry, the British Racing School (BRS) sub-contracts the provision of Intermediate Apprenticeships and Advanced Apprenticeship (Breeding Option), to The National Stud, Newmarket, Suffolk.
As BRS remain ultimately responsible for all that is delivered by subcontractors, they will undergo risk management and due diligence processes to ensure that any subcontractor is in good financial health and has the capacity and capability to manage a subcontract, including delivery, equality, diversity and ethical values.
BRS is a signatory to the Common Accord, and commits to the “Overarching Principle” that: supply chains seek to optimise the impact and effectiveness of service delivery to the end user.”
Subcontractor: The National Stud, Newmarket, Suffolk.
Contract start 01/08/2015, End 31/07/2016.
Provision: 16-18 Apprenticeships, 19+ Apprenticeships, incorporating classroom learning and workplace learning.
Size of Funding Subcontract: £130,000
Subcontractor to receive support in terms of Learner Management on PICS system, monthly submission, copy of relevant documents, staff training and advice, monthly meetings, and yearly audit.
The BRS require subcontractors to be listed on the Register of Training Organisations (RTO), if their contract is over £100,000, and to keep to the funding rules of both the Education Funding Agency and the Skills Funding Agency.
Subcontractors must give the BRS, and any other person nominated by them, access to their premises and all documents relating to providing education and training funded through the subcontract.
Subcontractors must give sufficient evidence to allow BRS to assess their performance against Ofsted’s Common Inspection Framework. They must always have suitably qualified staff available to provide the education and training funded through the subcontract, and must co-operate to make sure that there is continuity of learning if the subcontract ends for any reason.
Fees and Charges:
The BRS will levy a management fee of 10% on any funding claimed under the subcontract. In addition, a 5% charge will be made to cover the range of services the BRS provides to the subcontractor (previously mentioned above). The total charge of the management fee and charge for 2015/16, to the National Stud, will therefore be 15% of earned funding.
In addition, subcontractors are expected to pay for charges levied by LANTRA for claiming Apprenticeship Certificates at the end of successful programmes. This charge is currently £22 per Apprenticeship Certificate claimed.
Payments to the National Stud will be made monthly, based upon estimated funding earned during the previous month. Any necessary adjustments regarding funding earned will be done at Contract year end.
This Sub-contractor Policy will be reviewed annually, and can be found on the BRS website.
2015 to 2016 Subcontractor Declaration form can be downloaded below.
For more information please contact Simon Page: firstname.lastname@example.org
KEY CONTACTS WITHIN THE BRS
DESIGNATED SAFEGUARDING LEAD
Name: Lawrie Gillespie
Contact No: 01638 669139
DESIGNATED SAFEGUARDING ALTERNATES
Name: Carol Bramhill
Contact No: 01638 675905
Name: Sarah Hayde-Salter
Contact No: 01638 675906
NOMINATED TRUSTEE FOR SAFEGUARDING
Name: Steve Johnson
KEY CONTACTS WITH LOCAL AUTHORITY
Local Authority Designated Officer: LADOCentral@suffolk.gcsx.gov.uk
Suffolk Multi Agency Safeguarding Hub
Suffolk MASH Consultation Line (Non referral): 0345 6061499
REFERRAL INTO CHILDREN AND YOUNG PEOPLE’S SERVICES
Where you have an immediate concern for the safety and welfare of a child or young person telephone “Customer First” 24 hour line on: 0808 800 4005
In an emergency call Police 999/112
For all non-urgent referrals or enquires please contact the DSL or Alternate at the BRS or call “Customer First”
THE DIFFERENCE BETWEEN SAFEGUARDING AND CHILD PROTECTION
Safeguarding applies to all children and young people and is part of the BRS everyday activities and procedures.
Child Protection applies to children or young people who have experienced or are experiencing abuse in their lives.
The full BRS Safeguarding Policy is available to download here
Trainees Car Policy
This policy covers:
- The British Racing School (BRS) requirements and rules
- Legal liability
- Consequences of Breach
- Consent Form
Many trainees, having passed their driving test and acquired the use of a car, ask if they can bring that car to the BRS. A major part of the trainee’s learning at the BRS is the life skills programme which is designed to help the trainee to progress to independent living and as such the BRS has a policy to agree to such requests. However, being mindful of the very real risks posed by the use of cars, particularly in the hands of young and inexperienced drivers, the BRS permission for trainees to bring cars to the school is given subject to conditions and must have the agreement of parents or carers (Next of kin) and their help in ensuring that the school’s requirements are met. The BRS has developed a policy and set of rules in relation to the use of cars by trainees that is believed to be reasonable and proportionate.
BRS Requirements and Rules
- The trainee must have passed both elements of the driving test, theory and practical.
- If the trainee only has a provisional license they may only drive a car on BRS grounds when accompanied by a professionally qualified Driving Instructor.
- The car must have as a minimum, valid third party insurance, a current road fund licence and if appropriate, a current MOT certificate.
- By signing the consent form annexed to this policy it is accepted that it is the exclusive responsibility of the trainee and /or their parents/carers to ensure that they have satisfied all legal requirements to enable them to drive the car including the above. The trainee must produce the originals of these if requested by the BRS.
- No trainee may bring a car onto the premises until they have delivered a completed form of Consent and Agreement in the form set out by this policy. This must be signed by the trainee and a parent/carer.
- This agreement extends to any form of motorised transport (e.g. scooters)
- Owners of scooters etc. must not carry any other trainees as pillion passengers
- Immediately (or as soon as practicable) on arrival at the BRS, the trainee must deposit their key, including spare (if applicable), with the Facilities Manager or one of their team for safe keeping. The trainee may request to have they key back to carry out cleaning or basic maintenance or during free time at the weekend.
- The car must be parked where directed by the facilities staff.
- It is intended that the car should be used primarily as a means of transport between the BRS and home and local visits (e.g. Tesco). No other use of the car is permitted without prior agreement.
- If a trainee does wish to make a longer journey, other than their home, it is required that:
- This is discussed in advance with the Facilities Manager or one of his staff.
- A person with parental responsibility for the trainee confirms their agreement to the making of that journey in advance and that agreement to be recorded.
- It should NOT be assumed that permission will be automatically given.
- The BRS decision is final.
- The BRS accepts no liability for any damage however caused while on the school premises and it is agreed that the car is kept on the BRS premises at the owner’s risk.
- The car must never be used for school business or in any way that would invalidate the school’s Motor or Public Liability Insurance.
Consequences of Breach
- Any breach of the restrictions or requirements set out in this policy may result in permission being withdrawn, either temporarily or permanently, in which case it is required that the car be taken home as soon as can be appropriately arranged and not brought back until renewed permission given.
- That sanction is in addition to any other sanction that may be appropriate depending on the seriousness of the situation.
- The BRS will inform the parents/carers by e-mail if the privilege is withdrawn and they are required to ensure that the car is removed and not brought back until it has been agreed that they may do so.
These forms (to be downloaded using the links below), need to be signed by the trainee and at least one parent/carer, must be provided to the BRS before the car is brought to the school.