To view our Safeguarding Policy please download the document below.
Ethos and Policy
Our Ethos is to produce the best available training and in so doing offer the best opportunities to young people who want to work in the horseracing industry and who want to develop their skills and talents. We are therefore committed to continuous improvement, not only of the trainees, but of the training itself.
Our policies are agreed by the Trustees and developed for their consideration and agreement by the Management Team.
It is a fundamental principle of the main training area of Work Based Learning for 16-18 year olds that it is delivered free of charge to the individual. Therefore there is no charge for the training, the accommodation or the food. In so doing, it is intended that this training is available to any individual regardless of their means or background, provided they meet the criteria of Government Work Based Learning.
Duty of Care
We take very seriously our responsibilities in looking after the trainees at the School. It is therefore very important that we have in place a comprehensive arrangement to fulfil this obligation. Trainees have a weekly 1:1 interview with their Instructor and they have access to both male and female members of staff with whom they can discuss issues of concern. The Chaplain to Horseracing visits every week and is available as a neutral and confidential source of counselling where needed. We believe that it is very important for trainees to have effective contact with their parents whilst at the School and at this challenging time in their lives, and therefore each bedroom in the hostel has a private telephone line which allows parents to ring in. Similarly we have effective policies on bullying to ensure that any allegation is properly and effectively dealt with.
Health and Safety
Because of the inherent risks of working with racehorses, considerable emphasis is placed on health and safety. We have comprehensive procedures in place to ensure that we eliminate where possible, any potential health and safety risk. To provide this, health and safety is integrated into all our activities and we employ a dedicated Health and Safety Consultant.
We are committed to reducing our impact on the environment. As part of our policy, all staff and trainees are encouraged to be involved and to contribute to this policy.
We believe that it is very important the School has strong links with both the local and the racing community. This is done through a wide range of activities. It includes members of staff contributing to various industry and other committees connected with our training. It involves hosting visits from groups who wish to visit the School and the Newmarket and Mildenhall School Partnership. It also involves members of staff contributing to the local community.
Advice and Guidance
We put particular emphasis on the need for young people to have appropriate information, advice and guidance so that they can make informed choices of the options available to them whilst they are training. We therefore have comprehensive procedures in place ranging from the first tentative enquiry from a potential trainee to ongoing advice throughout the training process.
We think it is really important that young people are trained within what we term as a ‘quality environment’. By this we mean that the buildings, the grounds and the training facilities are all equipped and maintained to the highest standard. Particular attention is paid to the menu to ensure we provide the best possible food within the budget available. Rooms are very well appointed with good quality furniture and pictures. We hope that in so doing, we demonstrate the importance of high standards and the value that we place on each and every one of them as human beings.
Equality and Diversity Policy
What Equality and Diversity means is that everyone, staff, clients and trainees, should be treated fairly and with respect so they can develop to fulfill their full potential. At The British Racing School we value diversity and we celebrate difference.
Whilst Government guidance on Work Based Learning will apply some restrictions, it is The British Racing School’s aim that we will strive to deliver equality of opportunity for all trainees and staff, irrespective of their age, race, gender, gender identification, religion or belief, sexual orientation, pregnancy or maternity, marital or civil partnership status, physical or learning abilities Similarly, there should be no discrimination on any other grounds including disability or age except where it is necessary to ensure that the job is done effectively and safely.
Furthermore it is the School’s aim to encourage an inclusive environment for both trainees and staff and to use teaching methods which promote equality of opportunity. The principle of Equality and Diversity will apply to recruitment, selection, training, promotion, dismissal, development and terms and conditions of service.
We will not unlawfully discriminate within the meaning and scope of the provisions of The Equality Act 2010. We also aim to observe the codes of practice published by the Equality and Human Rights Commission (EHCR).
All employees and trainees have a responsibility to apply these principles in practice. Any trainees or member of staff who feels that they have been treated unfairly in relation to this policy should use the School’s Grievance Procedures.
Statement of Service
About our IAG service
The service we provide is intended to help you make the right decisions with regard to your current or future employment and to choose the most appropriate courses and qualifications we offer.
What we offer
– Confidential, important and objective information and advice, covering learning opportunities and the skills and qualifications needed for employment in the racing industry.
– Written information on all courses and opportunities.
– Support during your studies to assist your learning, personal development and career.
– Advice and services to enable you to study effectively if you have a disability or additional requirement.
– Telephone helpline providing initial information and advice.
– A signposting and referral service to other providers and sources of information (if we are unable to offer the training, information or advice you require).
What you can expect from us
– We will be professional and knowledgeable.
– We are happy to answer your enquiry by telephone or email.
– We will normally invite you for interview prior to attending a course.
– We will tailor our services to your needs.
– If we are unable to respond to your request immediately, a response to written correspondence will normally be sent within 5 working days.
– Where a response is required to a telephone call, we will reply within 2 working days.
– We will acknowledge or reply to your emails within 3 days.
What do we expect from you?
– As much relevant information as you can give us so that we can answer your enquiry fully.
– Prompt contact if you have any questions or concerns about your studies.
– To attend all interviews, which have been arranged with IAG staff, on time.
– Let us know if you need to cancel or re-arrange.
– To be honest and open with us, and work towards meeting your agreed aims.
– To treat all members of staff with respect.
In order to provide the best possible service we keep a record of your details, your academic record and your contacts with us.
This record can only be accessed by authorised staff or representatives who need to see this information as part of their work.
Our School welcomes enquiries from all young people and adults regardless of age, ethnic origin, sexual orientation, religious beliefs, disability (though some levels of disability will prevent a place being offered on some riding courses), gender, marital status, background or religion. Weight limits are, however, imposed for some courses.
Our School is committed to the aim of offering equality opportunity to all.
If you have a disability, or have problems that affect the way you use our service, we will be happy to discuss the best way to help you.
Feedback, Comments and Complaints.
To help us to continuously improve our service and address points raised by the recipients of our training, we actively invite suggestions, comments, compliments or complaints (this may be anonymous if preferred).
All courses close with a written feedback sheet. Alternatively, points can be raised at any time with a member of staff.
We hope that you are happy with the service you receive but if you are not then we will investigate and deal with any difficulties you experience.
There is a clear complaints policy which specifies how complaints are handled and where unresolved complaints may be directed.
If you have a complaint then we will treat it in confidence and will do our best to resolve it fairly and quickly in accordance with our complaints procedures.
Our School complies with the requirements of the Data Protection Act 1998.
How to contact us
You may contact us by telephone or email. To telephone dial 01638 665103 or email firstname.lastname@example.org
Alternatively you can write to:
The British Racing School
Suffolk CB8 7NU
Copies of our IAG Statement of Service are also available from the office.
We at The British Racing School are mad about the Environment! BRS Environmental Policy
As custodians for future generations, we are committed to maintaining a healthy and sustainable working environment wherever we operate.
We set ourselves challenging standards for our employees and students, serving our customers & partners and those in the community
Everybody who works for The British Racing School shares this responsibility.
We seek to minimise adverse effects to people, animals and the environment through our business activities.
We evaluate our activities, learning and benefiting from our experiences and the experiences of others.
We set targets and report against objectives in order to demonstrate continual improvement in all that we do.
The BRS is committed to creating and sustaining a safe, positive and inclusive environment for all trainees, parents/carers and staff. We believe that everyone has the right to feel emotionally and physically safe whilst attending the school or workplace while on the BRS programme. As such, the BRS adopts a zero tolerance attitude to bullying of any sort.
To view our Anti-Bullying Policy please download the document below.
To cover training requirements of the Thoroughbred Racehorse Breeding Industry, the British Racing School (BRS) sub-contracts the provision of Intermediate Apprenticeships and Advanced Apprenticeship (Breeding Option), to The National Stud, Newmarket, Suffolk.
As BRS remain ultimately responsible for all that is delivered by subcontractors, they will undergo risk management and due diligence processes to ensure that any subcontractor is in good financial health and has the capacity and capability to manage a subcontract, including delivery, equality, diversity and ethical values.
BRS is a signatory to the Common Accord, and commits to the “Overarching Principle” that: supply chains seek to optimise the impact and effectiveness of service delivery to the end user.”
Subcontractor: The National Stud, Newmarket, Suffolk.
Contract start 01/08/2015, End 31/07/2016.
Provision: 16-18 Apprenticeships, 19+ Apprenticeships, incorporating classroom learning and workplace learning.
Size of Funding Subcontract: £130,000
Subcontractor to receive support in terms of Learner Management on PICS system, monthly submission, copy of relevant documents, staff training and advice, monthly meetings, and yearly audit.
The BRS require subcontractors to be listed on the Register of Training Organisations (RTO), if their contract is over £100,000, and to keep to the funding rules of both the Education Funding Agency and the Skills Funding Agency.
Subcontractors must give the BRS, and any other person nominated by them, access to their premises and all documents relating to providing education and training funded through the subcontract.
Subcontractors must give sufficient evidence to allow BRS to assess their performance against Ofsted’s Common Inspection Framework. They must always have suitably qualified staff available to provide the education and training funded through the subcontract, and must co-operate to make sure that there is continuity of learning if the subcontract ends for any reason.
Fees and Charges:
The BRS will levy a management fee of 10% on any funding claimed under the subcontract. In addition, a 5% charge will be made to cover the range of services the BRS provides to the subcontractor (previously mentioned above). The total charge of the management fee and charge for 2015/16, to the National Stud, will therefore be 15% of earned funding.
In addition, subcontractors are expected to pay for charges levied by LANTRA for claiming Apprenticeship Certificates at the end of successful programmes. This charge is currently £22 per Apprenticeship Certificate claimed.
Payments to the National Stud will be made monthly, based upon estimated funding earned during the previous month. Any necessary adjustments regarding funding earned will be done at Contract year end.
This Sub-contractor Policy will be reviewed annually, and can be found on the BRS website.
2015 to 2016 Subcontractor Declaration form can be downloaded below.
For more information please contact Simon Page: email@example.com
To view our Child Protection Policy please download the document below.
Trainees Car Policy
To view our Whistleblowing Policy please download the document below.
To provide procedures on confidentiality for the use of all staff who will from time to time deal with confidentiality concerning learners
Confidentiality Policy Overview:
This overview summarises the confidentiality procedure for full and part-time learners and not those who are on a Work Placed Learning programme.
Learners aged 16 and over have the rights to confidentiality with regard to their health. If a learner refuses to contact parents, when they need medical treatment, we must respect this.
The only exception to this is when a learner becomes a danger to them self or others and needs to be taken to a ‘place of safety’ or is putting their health or themselves at significant risk. This will usually be done in co-operation with another agency for example the police, social care services or a GP and usually relates to mental health.
A learner is entitled to confidentiality when confiding in a tutor concerning personal issues so that permission would need to be gained from the learner in order for this to be shared with other colleagues, eg: problems with parents.
However there are circumstances when confidentiality needs to breached and these are-
Acts of terrorism, radicalisation or extremism
If the learner places themselves or others at risk
In addition Fraser Competency needs to be assessed. (Fraser / Gillick competency is a measure of the young person’s reasoning to check that the decision in hand is one that they can appropriately make. E.g. you could have a 13 year old who is able to be prescribed contraception because they are able to demonstrate that they understand what they are doing and are making a reasoned and informed judgement).
All disclosures must be reported to the Designated Safeguarding Lead immediately.
Learners must be informed that this matter cannot be kept confidential and will be reported.
Child Protection includes physical, sexual, emotional and abuse from neglect. Homelessness in under 18 year olds also needs to be reported through the MAR paperwork. Other issues such as sex trafficking and forced marriage also come under the wider remit of safeguarding.
All information regarding terrorist activity must be reported to the MASH. This includes learners with mental health conditions who have access to firearms.
Hostel Wardens will where possible discuss with relevant staff the learners’ issues unless the learner insists on confidentiality. We must respect a young person’s wish for confidentiality, if consent is not forthcoming.
In Depth Procedure
This area is very complicated because different rules apply to different scenarios. If you are in any doubt over what actions you need to take please contact the Designated Safeguarding Lead. .
In general a distinction needs to be made between 1) mental or physical health,
2)pastoral care 3) child protection and 4) academic issues.
This procedure only relates to those who are 13+ and who are deemed self-aware (Fraser / Gillick competent).
It is also appreciated that many members of staff would be more comfortable with some issues if parents were informed. The reason for not doing so is that parents are often involved in the problem e.g. if a learner is self-harming they could also have been abused at home.
If a learner of 13+ is attending counselling, a doctor or other person providing medical care, they are entitled to confidentiality. This means that the health /counselling professional will not be able to discuss this matter with BRS Staff, nor will BRS Staff be informed if this is not the wish of the learner. Parents must not be contacted if we have medical information, which a learner does not wish to be passed on, for example: pregnancy, miscarriage or abortion. For under 16s the Gillick principle applies, meaning that if they are deemed mature, confidentiality can be maintained for children as young as 13.
The exceptions to the above are in relation to Health and Safety, where it may be essential to notify others if a student constitutes increased risk. These situations must be clarified by the Health and Safety Consultant before disclosure.
If a member of the hostel team sees a learner concerning a personal problem, the member of staff will try where possible to get the student’s permission to talk to the Instructor. If this is not forthcoming then the learner’s confidentiality will be respected. This is as per the UN Convention on the Rights of the Child (1989) and the Human Rights Act 1998. Also information will not be passed on to parents unless the learner wishes it to happen.
Confidentiality between staff and learners can be maintained except in the following situations:-
If a learner’s problem goes beyond the realms of pastoral care, the help of another member of staff would be more appropriate e.g. counselling, financial help, health related problems.
If there are child protection concerns or a disclosure is made then the member of staff must tell the learner that they will be telling the DSL. The member of staff must then contact the Designated Safeguarding Lead immediately, or in their absence the Deputy Safeguarding Officers. If a learner appears to be suicidal, this cannot be kept confidential and will need to be referred to DSL who will contact the appropriate professional body.
If a learner tells a member of staff about a personal problem this cannot be shared with other members of staff unless the learner’s permission is given. This is highlighted as sensitive data in the Data Protection Act. Equally, even if a learner has not said the information they have just given a member of staff is confidential, their permission must be given in order for this to be shared. This is highlighted as sensitive data in the Data Protection Act.
All disclosures must be referred to the Designated Safeguarding Lead immediately. Learners must be told that they have no option but to refer the information on to the DSL.
Prevention of Terrorism
If information comes to light about an act of terrorism this must be passed on via referral to the MASH. Included in prevention of terrorism are those individuals with mental health issues that have access to firearms. These individuals must be reported to Special Branch.
The BRS complaints procedure as relates to trainees is shown below:
Complaints can either be formal or informal.
Where a trainee has a complaint about the training or a member of staff they may raise the matter verbally with the Operations Director. He will then investigate the complaint. If the complaint is upheld he will instigate remedial action to ensure that the matter does not re-occur. If the complaint is found to be without substance the person making the complaint will be informed accordingly.
If the matter is more serious and/or the trainee wishes to raise the matter formally they should put this in writing to the Chief Executive. The complaint should stick to the facts and avoid language that is insulting or abusive.
The Chief Executive will call the trainee to a meeting, normally within 5 days, to discuss the complaint. The Learner may wish to be accompanied to do this. Following the meeting and thorough investigation of the complaint the trainee will receive a decision in writing, normally within 48 hours of the meeting.
If the trainee is unhappy with the decision they need to notify the Chief Executive that they wish to appeal. They will then be invited to an appeal meeting, normally with the BRS Chairman or another Trustee of the BRS. They may wish to be accompanied to do this. The decision of the appeal will be notified within 48 hours.
If still not satisfied with the outcome of the appeal hearing the trainee or their family can raise the issue with the Skills Funding Agency. The relevant person to address this issue to is:
Skills Funding Agency
Online Safety Policy
To view our Online Safety Policy please download the document below.
Looked After Children Procedures
Looked After Children Procedures – Updated January 2017
PURPOSE: To give a clear guidance to all staff that instruct and
support ”Looked after Children and Care leavers”(LACs)
SCOPE: Looked after Children and Care Leavers on BRS Courses
RESPONSIBILITY: All staff with a pastoral or instructional remit
“Early childhood can impact on the ability of any child to learn and form relationships with peers and adults.”
A child or young person who is fostered or has been adopted may present challenges, while at the BRS, as a consequence of their own traumatic early experiences and this guide is intended to help all staff understand and respond to those challenges.
Whilst it is true that not all fostered or adopted children/young people will experience difficulties at the BRS, some will. An adoptive mother, engaged in a web based dialogue on the subject, expressed the problem well:
“I once overheard a teacher describe my son as “the child from hell”. Yup, that’s him… that’s where he’s came from. He doesn’t live there anymore, but he’s still a bit singed.”
All children/young people who have been fostered or adopted will have experienced loss – loss of their birth family, possibly loss of one or many foster families, friends, previous schools etc. Many have been let down in the past by those that should have cared for or looked after them and as a result they may be unable to trust adults.
All LACs will have experienced grief, loss and trauma and many will have been neglected or abused. This may lead to different behaviours during instruction or while interacting with their peers. Certain situations, sights smells or sounds may trigger a reaction due to reminders of past trauma.
There are some areas/activities which may have the potential to cause anxiety or stress to LACs. Below are some examples, this list is not exhaustive:
Personal Safety Class: e.g. topics such as drug or alcohol abuse may serve as painful reminders. Adults in the trainee’s birth family may be or have been involved in such activity, which may have led to the trainee being brought into the care system in the first place.
Fitness Sessions: a trainee who may have been abused may be uncomfortable when required to remove clothing or come in close contact with others. This may also be a problem for instance when “legging up”.
Celebrations: significant times of year may be particularly difficult for LACs: Christmas or a birthday may remind a child/young person of their circumstances.
Please see attached appendix.
Good Practice for dealing with LACs
- LACs need to get the message “we want you here”
- Avoid threats of removal or exclusion, these will simply reinforce the LAC’s perceptions of being unworthy or unwanted. In times of stress it is better to have “time in” rather than “time out”. If they need to be removed from a lesson, try do so positively e.g. “let’s go see MR X”
- Listen to the young person, their behaviour as well as their words. Observe patterns of behaviour and record them. Learn the triggers.
- Set small achievable goals
- Use positive behavioural management approaches
- Reassure the trainee that you are there for them, whatever they are concerned/worried about
- Use praise often but keep it low key
- Liaise fully with parents/carers. They will know the triggers and have their own strategies to share with you
- All LACs must have a care plan, of which the Personal Education Plan (PEP)( pre-school age -18 years) is an integral part.
- BRS safeguarding team will be notified of any LACs due to attend a course.
- LACs will be invited to the BRS with their support worker.
- Once a LAC is accepted for a course at the BRS they will have a PEP meeting organised with their social worker, foster parent/carer and a member of BRS staff.
- They will be shown the accommodation and safeguarding procedures explained
- If possible the LAC will be introduced to their yard instructor during this visit.
- All relevant staff will be briefed by safeguarding team
- Risk assessment will be carried out by safeguarding team
- Should the LAC have special educational needs( 0-25 years), the BRS will contact the Looked After Children Support Services Virtual School Team for guidance: Zwandahl@suffolk.gov.ukor Elle.Zwandahl@suffolk.gcsx.gov.uk or Linda.Norris@suffolk.gov.uk or Linda.Norris@suffolk.gcsx.gov.uk
During stay at BRS
- The PEP will be reviewed when necessary and paperwork will be sent to social worker, Virtual School (if necessary) and the young person.
- On completion of residential part of course LAC’s support workers will be invited to attend end of course celebration at BRS. This will depend on the wishes of the trainee.
In the Workplace
- Any further reviews will be made available to all stakeholders.
Data Protection Policy
The Data protection Act 1998 (“DPA”) prescribes the law governing what can and cannot be done with Personal Data (all personal information either in computerised form or manually recorded in a relevant filing system, including any expression of opinion).
In simple terms, the DPA gives a Data Subject (a living individual who can be identified from Personal Data) certain rights regarding Personal Data held about them and places obligations on a Data Controller (a body or individual who collects and processes Personal Data relating to individuals and determines the purposes for which and the manner in which it is or will be processed) processing that information. Overseeing the interplay between these rights and obligations is the Information Commissioner, an independent official appointed by the Crown.
The DPA sets out the 8 Data Protection Principles of good practice that a Data Controller (or the Data Processor acting on their behalf) is obliged to comply with when processing Personal data. These are that personal information is:
- Fairly and lawfully processed
- Processed for limited purpose.
- Adequate, relevant and not excessive
- Accurate and up to date
- Not kept for longer than is necessary
- Processed in line with personal rights
- Secure with adequate protection
- Not transferred to other computers without adequate protection
It should be noted that the DPA contains a general prohibition against the processing of sensitive Personal Data (data relating to racial or ethnic origin, political opinions, and religious or other beliefs, membership of a trade union, physical or mental health, sexual life or criminal convictions). However, there is a set of exceptions to the prohibition on the processing of sensitive Personal Data. In order to fairly process sensitive personal data, a Data Controller must satisfy at least one of the six conditions mentioned above and also meet at least one of a further set of more stringent legitimising conditions that apply specifically to the processing of sensitive Personal Data.
The DPA also sets out a set of individual rights given to a Data Subject concerning the processing of their Personal Data. Amongst other things, individuals have certain rights relating to the processing of data by a Data Controller. These are:
- To be informed about the processing of their data.
- To be given a copy of such data.
- To prevent processing likely to cause him/her distress.
- To have inaccurate data corrected or erased.
- To compensation for damage or distress caused by unlawful data processing.
- To ask the Information Commissioner to investigate the activities of the Data Controller.
In the case of Workplace Instructors who are likely to hold data on laptops concerning the trainees they have responsibility for, this data should be password protected or the laptop itself password protected. The Operations Director can provide guidance on this.
Proper observance of the DPA is important to the BRS’ business. As well as covering our own team, the DPA covers applicants for temporary and permanent vacancies, clients who are individuals, associations or partnerships and details of potential clients, individuals or candidates who are held on a database. Keep in mind that the BRS is ultimately liable for beaches of the provisions of the DPA which are committed by its employees. Therefore if, as part of your duties, you have access to and process personal data relating to other employees, clients, trainees, candidates and contractors or any other third party you must not process or disclose such personal data in breach of the DPA provisions. Any such breach of the DPA by you will be handled by the BRS under its disciplinary procedure.
This policy is based on the published guidance provided by the Education Funding Agency (EFA) and consolidates best practice within the sector.
The British Racing School can access EFA support for the provision of a number of bursaries, as set out below. The aim of all the bursary funds is to ensure that students are supported to overcome barriers to their participation in education.
16-19 year olds
Vulnerable Bursary – up to £1,200 a year for young people in one of the defined groups
Discretionary Bursary – awarded according to individual need
Residential Bursary – awarded to support students, from low income households, in meeting the board and lodging fee
Learners who are eligible for support are not automatically entitled to it. If demand exceeds the available funding reduced awards may be given. When the funds are fully committed no further awards will be made.
The bursary funds can provide some financial assistance with the costs associated with attending the BRS; for example, residential fee for subsistence, equipment, transport and meals when away from the college.
The funds are designed to assist a priority target group of learners who are socially or economically disadvantaged. The funds will be distributed in a consistent and transparent manner in accordance with the guidance issued by the EFA.
The aim of the BRS is to use the funds to make the maximum impact on recruitment, attendance, retention, achievement and success rates.
The availability of bursary funds is communicated to students and parents at interview, via the trainee handbook and again to students as part of the induction talk. In addition hostel staff are asked to inform Lawrie Gillespie should they have concerns that a student is struggling financially whilst on a course at the BRS.
The EFA publish guidance that sets out the criteria for the distribution of these funds. https://www.gov.uk/guidance/16-to-19-bursary-fund-guide-for-2016-to-2017
All applicants must complete an application form at the start of the learner’s course, available from the training office or sent to individuals by post at their request (QF 377). Support is available for those who require assistance completing the application form.
All full time and part time EFA funded learners aged 16-19 are eligible to apply for support.
Applications for an award from the Residential Bursary Fund are means tested and require proof of eligibility in support. Examples of suitable evidence are benefit letters, Tax Credit Award Notices or proof of low income to verify household income. Applications for an award from the Discretionary Bursary Fund will be considered on their merits, although a prior granting of an award from the Residential Bursary Fund would indicate that an award should be granted in most cases.
Home Office documentation is required where appropriate to prove residency status.
16-19 Bursary Fund
To be eligible for these awards learners must not have had their 19th birthday. Where learners turn 19 during their programme of study, they can continue to be supported to the end of the academic year.
All learners eligible to apply will be prioritised for funding as follows:
- A bursary of £1,200 for young people in the following groups, defined as vulnerable (2014/15):
- In care
- Care leavers
- Young people in receipt of income support in their own name
- Learners in receipt of both Disability Living Allowance and Employment Support Allowance.
- 16-19 Discretionary Bursary: this element of the bursary is to be used to support students who are facing financial barriers to participation and need help to remain on their course at the BRS.
All students are eligible to apply for support and all application should be assessed on their merits. It is recognised that the residential nature of BRS courses can result in the students not being able to rely on financial support from their family.
The financial requirements of students on residential courses at the BRS are likely to be small, the standard discretionary bursary awards is therefore £30 per week, to be paid on Friday lunchtime.
Learners who are identified as being in the priority group (most vulnerable) will be guaranteed to receive £1,200 subject to meeting the BRS criteria as outlined above. Payments will be awarded on a pro-rata basis for learners on the Foundation Course, learners that start their courses late or complete early.
Eligible learners identified as most vulnerable will have their upfront awards i.e. equipment, residential fee for subsistence from the value of the bursary at the start of their course. The amount remaining will be calculated and paid weekly one week in arrears, normally by BACS Credit Transfer, throughout the duration of the course where satisfactory attendance and behaviour has been met.
Applications for assistance with the cost of the residential fees need to be received prior to a student starting a course. Reductions in the fees are available to students living in households with a household income below £35,000 as set out below.
Household Income Up to £25,000 Up to £30,000 Up to £35,000 Above £35,000 Reduction to Charge 80% 60% 20% 0%
Household income must be evidenced, for example by tax credit notices, SA400’s, P60’s or payslips.
The British Racing School aim to make our courses affordable for all and we may be able to offer financial support to those not qualifying for a standard bursary award. Therefore if you have any concerns about the accommodation charge please contact Liz Smith in our finance department on 01638 665103 or via email to firstname.lastname@example.org.
Applications for assistance with the cost of essential equipment and transport will be supported where funds allow. Assessments will be made against equipment lists provided by the BRS prior to the start of the course. Any items purchased by learners will only be reimbursed with proof of the original receipted invoice from an approved supplier.
Due to the importance of safety equipment where students require support to purchase a riding hat they will be taken to Gibsons Saddlers by a member of the yard team to ensure that the hat purchased fits correctly.
Staff and students will be informed about student support funds and how to apply. Application forms will be available from the Training Office, prior to the start of the student’s course or sent to individuals by post at their request.
Application forms must be completed for all awards made from the learner support funds. Up to date valid supporting evidence (within 3 months from the date of application form) must be produced at the time of application; staff administering the funds will verify the information on the application form. Application form saved at QF 374.
Decisions will be made in accordance with the criteria agreed at the beginning of the course. Applicants will be informed of decisions in writing or verbally. Decisions aim to be communicated to applicants within two weeks of a correctly completed application form being submitted and processed.
It is expected that students attend and be on time to all lectures, practical sessions, enrichment activities, tutorials and any other timetabled activity which is part of their programme of study.
Where students are in breach of the BRS Code of Conduct this will lead to withdrawal or suspension of any bursary or grant payments, subject to review.
16-19 Bursary Fund
Data fields for the 16-19 Bursary Fund are included in the 2016/17 ILR and should be completed to record details of the bursaries awarded to students in the defined vulnerable groups and for discretionary purposes.
The following codes should be entered in the LSR field of the ILR 2016/17:
Code 55: 16-19 Bursary – Vulnerable Groups.
Where a young person is in the following groups, defined as vulnerable (2016/17):
- In care
- Care leavers
- Young people in receipt of income support in their own name
- Learners in receipt of both Disability Living Allowance and Employment Support Allowance.
Code 56: 16-19 Bursary – Discretionary.
If anyone is dissatisfied with the decision regarding an award, they will be advised to appeal in writing following BRS complaints procedure. They should state clearly why they are appealing and give reasons. Supporting evidence should be provided when requesting a review of the decision.
To avoid multiple applications, payments will be considered for the course duration.
Applicants will be notified verbally how much has been allocated according to the categories for which they have applied, including how payment will be made.
Lawrie Gillespie (LG)
Duncan Gregory/LG/Liz Smith
1. To be the first contact point for applications.
2. To provide information, advice and guidance to learners about the fund, how to apply and other financial assistance.
3. To ensure the maintenance of records and efficient administration of Learner Support Funds in line with SFA/EFA guidelines.
Simon Page/Liz Smith 1. To approve and monitor the administration of the application process and provide timely reports.
2. To report to the Senior Management Team regarding the usage of the funds and make recommendations for necessary changes.
3. Extract data from system for eligibility for payment on a 6 weekly basis.
Liz Smith 1. Process all accepted/approved payments on a weekly basis.
- A bursary of £1,200 for young people in the following groups, defined as vulnerable (2014/15):
Safer Recruitment Policy
To view our Safer Recruitment Policy please download the document below.
Security Badge Policy
To view our Security Badge Policy please download the link below.
Medical and Administration of Medicine Policy
To view our Medical and Administration of Medicine Policy please download the document below.
To view our Transgender Policy please download the document below.